Last updated: May 2026
1. Who We Are
New Malden Fun Run is a community running event based in New Malden, Surrey. We are committed to protecting the personal information of all our participants and handling your data responsibly and transparently.
2. What Data We Collect
When you register for the New Malden Fun Run, we collect the following personal information:
- Full name
- Email address
- Gender
- Date of birth
3. How We Use Your Data
Your personal information is collected solely for the purposes of race registration and event management. Specifically, we use your data to:
- Process your race entry and confirm your registration
- Communicate important event information, such as race day logistics and result updates
- Ensure participant safety on race day
- Comply with any legal obligations
4. We Do Not Sell Your Data
We will never sell, rent, or trade your personal information to any third party for marketing or commercial purposes. Your data is used exclusively for running the New Malden Fun Run event.
5. How Your Data is Stored
Your registration data is collected via Gravity Forms on our WordPress website. Our website is hosted on the SiteGround hosting platform, which provides robust security measures including:
- Encrypted data storage
- Regular security monitoring and updates
- Secure server infrastructure
SiteGround is a reputable hosting provider that complies with current data protection standards. Your data is held securely and access is restricted to authorised event organisers only.
6. How Long We Keep Your Data
We will retain your personal data only for as long as is necessary to manage the event and fulfil any related obligations. Registration data is typically held for a period of up to 12 months following the event, after which it is securely deleted.
7. Your Rights
Under UK data protection law (UK GDPR), you have the following rights regarding your personal data:
- The right to access the personal data we hold about you
- The right to request correction of any inaccurate data
- The right to request deletion of your data
- The right to object to or restrict how we process your data
- The right to withdraw consent at any time
To exercise any of these rights, please contact us using the details below.
8. Cookies
Our WordPress website may use cookies to improve your browsing experience. Cookies are small text files stored on your device. You can control cookie settings through your browser preferences. We do not use cookies to collect personal data for marketing purposes.
9. Third-Party Links
Our website may contain links to external websites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies independently.
10. Contact Us
If you have any questions about this privacy policy, how we handle your data, or wish to exercise your rights, please contact us at:
XXXXXXXXXXXXXXX
11. Cookies
Our website may use cookies — small text files stored on your device — to help the site function properly and to understand how visitors use it. You can control cookie settings through your browser. Continuing to use our site without changing your settings means you accept our use of cookies.
This privacy policy may be updated from time to time. Any changes will be posted on our website.